Never Print Again
Digital Contracting That will change your business
We can make it easy to digitally present your contract documents online, and integrate directly with digital signature platforms or Contract Lifecycle Management (CLM) systems like DocuSign or Acrobat Sign. Unfortunately we can’t help you dispose of your printer.
Digitise your entire contract Lifecycle
Enable Friction-less transactions
Technology-driven businesses need to conduct friction-less transactions; whether aiming for volume sales or presenting as a modern business. We offer a digitisation solution to modernise both the content and delivery process of your standard contract documentation. Existing contracts can be digitised, and a full programme of review of your existing contracts can occur concurrently.
Vendor Agnostic Approach
We’re both vendor agnostic and we come prepared with recommended options based on our experience of successful implementations. Popular choices include deployment of digital contracts via a Content Management System (CMS), integrated with an E-Signature platform like DocuSign. We can work with just about anything on the market, and we’ll help you weigh the pros and cons of the various options out there.
Integrate With Existing Systems
Integration into your existing systems is always the key to a seamless digital business process. We can tailor a project to allow for careful scoping and design of integrations to existing systems. We’ll carefully map the touch points between each system and tie them tightly together. Successful integration planning means your computer systems do the heavy lifting; eliminating manual steps for your people.
Vendor Management
Digitisation projects touch multiple arms of your business – sometimes that means more than one vendor or consultant is required to work together. We’re experienced in fitting into this type of multi-vendor project, or we can take a leading role in managing other vendors to deliver outcomes. Our expertise with technology contracts allows us to ensure we get you the best deal possible, while managing implementation risk.
Modernise your Process
Make your sales process fly; review your standard contracting suite to put your best foot forward and meet market expectations. You’ll be surprised how easy it can be.
Modernise and digitise your standard contract suite at the same time; bring your contracts closer to the expectations of your target market.
Whip your standard suite into shape
The customers of today expect the industries of the future to use the latest technology to do business. That’s why we offer a technology-first approach to contract execution and management that can transform how you handle sales processes. Achieve high-volume sales with reduced per-transaction overhead, all while building a playbook of contract positions to keep for those times when you really need to win business.
Need a full review? No problem
Whether you need to digitise existing contracts or conduct a full review of your standard documentation, we can help modernise the positions you take in line with industry expectations. You can present as a modern digital business while ensuring your contract terms reflect current best practices and regulatory requirements.
Vendor Agnostic Approach
We’re vendor agnostic and we come prepared with recommended options based on our experience of successful implementations. Popular choices include deployment of digital contracts via a Content Management System (CMS), integrated with an E-Signature platform like DocuSign.
That said, there are many emerging options that provide source code availability or fit better into workflows that are increasingly adopting the use of Large Language AI models. Give us an overview of your business system architecture and objectives and we’ll be able to recommend the optimal setup for your enterprise.
Integrate with Any system
It’s the key part of any business process digital transformation, but integrations are still presenting as the largest barrier to adoption of new systems. We can scope and design connections between your contracting platform and existing CRM, project management, and billing systems thoroughly before proceeding.
Developers and technical managers love the detail we put into our solution architecture documentation and you’ll have no trouble getting the project approved by senior management. Ask us how we’re different from competitors in our approach to solution documentation.
A typical project breakdown
Find the details below about how a typical project will bring your process towards seamless digital transactions. Get fast pricing information online and start disposing of your printers sooner.
Project Structure
Stage 1
Contract Readiness
A project to digitise your contracts often presents as a great opportunity to perform a full review of your organisation’s standard agreements to confirm they are up-to-date and fit-for-purpose. Sometimes this is preferable to perform before going digital, other times it’s more convenient for an organisation to digitise older contracts before migrating to digital.
Whichever way suits, we can tailor the project to ensure we involve the expert advice of our practitioners so you get the smoothest transactional experience possible.
Stage 2
Multi-Document Conversion
Paper-based contracts typically are singular documents that use a manual signature block as execute. Digital business processes are increasingly using multi-document processes where execution occurs on a master ordering document or proposal, and links to terms and conditions in another place.
Converting your existing suite of contracts to allow for execution in this way will allow us to standardise most of your commercial terms so you can reuse them across your whole suite. It could mean a significant reduction in the overall word count of your contracts, which is good news for you and your customers.
Stage 3
Platform Provisioning
We can assist you in selecting the ideal technology mix to integrate digital contracting into your organisation’s workflow, and then provision and deploy the applications. Typically, this will involve a content management system and a contract lifecycle management system, paired with a selection of integrations to ensure that these systems harmonise with your organisation’s existing process. These selections are usually documented in a design document which undergoes formal approval by your organisation.
Once the system’s overall design is approved, the platforms are provisioned, implemented and customised ready to have contract documents migrated over. Depending on the selection of platforms, this can involve management of third-party vendors to step through their implementation process, which Artificer can manage on your behalf.
Stage 4
Migration & Cutover
Multi-document contracts which are professionally designed lend themselves to easy migration to digital platforms, allowing them to be deployed on production-ready systems ready for integration into the day-to-day process of your organisation.
Once successfully migrated onto a development/staging instance, we can complete the process of planning a cutover to a production system. In plain English, this is the process of planning the transition of your organisation from its existing contract process to using the newly implemented digital platforms in daily operations.
Project Outcomes
Here are just some of the benefits of a successful transformation project. In short, customers who successfully implement enjoy a new level of control and visibility over their contract processes.
Present your contracts online as a single source of truth
Helpful as reference for internal teams and for your customers. Spend less time digging through documents looking for old contracts, or answering questions about the finer details of your offering.
Remove manual data entry between systems
Organisations that use integrations see a marked decline in manual interactions between systems. If you have multiple data entry points being handled by employees, discover how we can eliminate this manual entry with intelligent integration design.
Start collecting metadata on your contracts
It’s possible to get a picture of how many ‘standard deals’ are occurring and how many agreements require custom terms in order to sell. This can be a powerful management tool for understanding customer perceptions of your standard terms.
Use intelligent workflows to automate approvals
Enable a seamless workflow amongst your entire team from the prospecting stage through to the final sale. Approval processes can be configured according to management rules on a per-product/service basis allowing you to reduce the amount of manual email interactions on each deal.
Ensure correct execution policies, automatically
With proper configuration, you can ensure that the system is only accepting signatures that are legally binding and enforceable, giving you peace of mind that a sale is final.
Manage and publish new versions with ease
Manage versions in an organised fashion using software powered tools; completely eliminate the need to update terms in multiple locations.
Let’s talk
Get started quickly
Need urgent action on a project? We can pull together an action plan quickly using our digital-first approach to scoping and quoting. No waiting on project managers to construct an elaborate Gantt Chart – just quick answers.
Free and fast pricing information
Once we’ve agreed to help, we deliver an online Statement of Work which contains a quick summary about what work we’re proposing and our estimates. Don’t sign anything until you see our estimate, we make it so easy to compare.
Ask us anything
Need more info to get started? Feel free to drop in a videoconference or booking link into the form and we’ll answer any questions you have.
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